We hope events do not need to be cancelled or rescheduled, but there are rare occasions when it happens. The cancelation policy varies by event and/or venue and will be posted with the event signup if significantly different from information provided here.
Safety of the scouts and families is our primary concern. The most likely reason for an event being cancelled is if extreme weather is in the forecast. This primarily applies to outdoor events but is also considered if travel to/from the event is deemed unsafe or unadvised. When possible, cancelled events may either be rescheduled or an alternate event may be substituted. Full or partial refunds may be possible, depending on what expenses/fees the pack incurs. We do have some contingency in the pack budget for such situations.
BSA rules for "two-deep leadership" are required for ALL events. The more registered leaders (both male and female) within the pack, the lower the likelihood of an event being canceled due to having an inadequate number of leaders in attendance. In the event of this happening, we will first try to get other adults who are attending to register. If this is not possible, the event will be cancelled or rescheduled.
For campouts, the campsites are reserved months in advance, but food and other supplies are typically purchased the week prior to the event. In the event we need to cancel a campout due to severe weather, we will typically be able to provide a full or partial refund of the food fee, depending on the timing and circumstances. If food has been purchased, we may seek an alternate plan such as a cookout at the park or church when the weather permits.
The venues used for some events may offer their programs rain or shine. The cancellation, reschedule, and refund policy the pack implements will depend on the venue's rules. Because it can vary greatly by venue, details should be included on the pack sign-up page for any given event. Also note that the pack may set a sign-up deadline as several days or a week before the venue's published deadline so we have time to compile sign up information.
Council Sponsored and Other Events:
Other events coordinated/sponsored by the council will have their own policies that should be available for review when booking.